SUPER-IMPORTANT VENDOR PACKET


Thank you so much for participating in the first ever Show of Hands Last-Minute!

Please take the time to read through this page in its entirety - we don’t want you to miss anything!


OVERVIEW

DATE / TIME   DECEMBER 20, 2018
THURSDAY NIGHT*    5pm - 9pm
Tickets $5/per person
*more information on TICKETS below
LOCATION   Artifact Events
4325 N RAVENSWOOD AVENUE
CHICAGO, ILLINOIS  60613
*The show is only on ONE FLOOR!
HOW TO GET THERE   #nbd
The show venue is located just steps from the CTA BROWN LINE MONTROSE STATION and bus stops for the #78 BUS.
*plus LOTS of street parking nearby!

SHOW SCHEDULE

THURSDAY  DECEMBER 20th  |  LOAD-IN & SETUP  2pm-5pm

ALL VENDORS MAY LOAD IN STARTING AT 2PM

ALL VENDORS MUST BE SET UP AND READY TO SELL BY 4:45PM ON THURSDAY, DECEMBER 20TH!


Vendor Load-In and Load-Out can be done via one of three entrances:
  • 1 ) the SOUTH SIDE double door entrance located about 500 ft south of the main entrance to the Architectural Artifacts store...
    This will be the entrance to the show, and leads directly into the first floor space; no stairs!
  • 2 ) the smaller set of double doors *directly* to the right of AA's main entrance (again, no stairs)
  • 3 ) the courtyard/alley entrance at the back of the space; you can access the courtyard from the alley behind Artifact Events*
    * to access the courtyard entrance, take Cullom Avenue, just south of Montrose; the alley is located between Ravenswood & Hermitage, east of the train tracks.

IMPORTANT: DO NOT PARK YOUR CAR ON RAVENSWOOD AVENUE DURING THE SHOW!

There are plenty of places to park on neighboring streets (the west side of Ravenswood Ave, Hermitage, Paulina, etc.)
* PARKING SPOTS DIRECTLY IN FRONT OF THE VENUE NEED TO BE LEFT OPEN FOR SHOPPERS! *

THURSDAY NIGHT   DECEMBER 20th  |  Get your SHOP ON!  5pm-9pm

Here’s some important things to know (and promote) about the show!

  • The show is ONE NIGHT ONLY > December 20th from 5pm-9pm and is ticketed (see below)

  • The show is being held at Artifact Events (4325 N Ravenswood Ave. in Chicago) > The same venue as our November Holiday Show!

  • Tickets are $5/per person and should be bought in advance via our social media accounts (IG & FB @showofhandschicago)

  • OR via the following link: www.showofhands-lastminute2018.eventbrite.com

  • 50% of all ticket sales are going to One Tail at a Time (onetail.org)

  • The show will include 50+ local/independent makers; many will be offering special holiday gifts, seasonal promotions and last-minute discounts!

  • Our food/drink vendors (Puffs of Doom, Begyle Brewing, Union Horse Distilling Co. and The Bitter Ex Bitters Company) will be serving holiday eats, sweets & cocktails all evening!

  • CHIRP Radio will be playing holiday classics (and probably some not-so-classics) to get us all in the holiday spirit!

  • +PLUS FREE GIFT WRAPPING on all your purchases!!!

tickets now available!

Tickets for this event are $5/per person with 50% of all tickets sales going to our friends at One Tail at a Time!
It's important to encourage your customers, followers, friends & family to buy their tickets SOONER RATHER THAN LATER as it is likely they will SELL OUT in advance of the show!   Tickets will be available at the door IF AND ONLY IF we do not sell out beforehand.

share this link with everyone:  

www.showofhands-lastminute2018.eventbrite.com


THURSDAY   DECEMBER 20th  |  LOAD-OUT  9pm-10pm

DO NOT START PACKING UP UNTIL AFTER 9PM

IMPORTANT: Vendors who begin packing up before 9pm will not be invited back for any future events!

All Vendors must be packed up and out of the space by 10pm


soh_location_new-spring-2018.jpg

LOCATION


ARTIFACT EVENTS  |  4325 N Ravenswood Avenue • Chicago

A few key things to note about the space:

  • Artifact Events is located at 4325 N Ravenswood Avenue just south of Montrose Ave.

  • NOTE: If you've participated in the show in the past, please be aware that the show is taking place in the same venue, but on the south side of the space! The main entrance will be the large double doors JUST SOUTH of the entrance we used for the past 5 shows...

  • In this area, Ravenswood Avenue is two lanes, one on either side of the Metra tracks. Artifact Events is located on the EAST side.

  • Please be aware that this side of the street runs ONE WAY northbound.

  • The space for vendors for this special Last-Minute show is DOWNSTAIRS ONLY. Note: the Men’s restroom is located on the 2nd floor.

  • About HALF of the booth spaces are backed up to another vendor, while the other half will have a wall (or wall with a window) behind them. We will be providing all vendors with a floorplan showing your booth location and booth neighbor(s) in advance of the show.

  • If you are located in a space backed up to a fellow vendor, please be sure any free-standing fixtures are secure and pleasant to look at from both front AND back!

  • There is WiFi in the space, but, as with all WiFi connections at events like ours, we cannot guarantee its reliability. You will still have usable cell service, but we strongly recommend that you come prepared with a backup plan for processing credit cards and keeping track of sales. It is the responsibility of each individual vendor to properly process and secure their transactions. If you have any specific questions about the WiFi, access to electricity or anything else - please let us know!


important!  TABLE SPACES

your display must be contained within the tabletop space of the provided 8ft folding table.

NO FREE-STANDING SHELVES OR DISPLAY PIECES, OR EXTRA TABLES ALLOWED:
The intention of this event is to get in - buy stuff - and get out!... Your product display should be straight-forward, have clear signage with product features and pricing and be set up for easy shopping.   It is important that all vendors are using the same alotted amount of space for their display, so that no *one* vendor is detracting from another.

All vendors will be provided with (1) 8ft. x 30" table, and (1) chair
*shared Tables will provided with (1) 8ft. x 30" table, and (2) chairs

NOTE: Please remember to bring a table covering large enough for a 8ft. x 30" table.  See below for more information.

additional requests

Please indicate the following special requests on your VENDOR QUESTIONNAIRE (link at the bottom of this page):
  • you're interested in bringing free-standing signage to set up behind your table
  • you'd like to request access to electricity
  • you'd like your table space to be backed up to a wall
  • you want to be placed next to (or away from) a particular vendor, or a particular type of vendor
As always, we will do our best to accommodate everyone's requests.  Requests will be considered on a first-come-first-serve basis.

DON'T FORGET TO BRING...

GIFT-ABLE product & HOLIDAY PROMOTIONS

Since this is a Last-Minute Show, shoppers will be looking to pick up add-on gifts, quick buys for co-workers, stocking stuffers - and probably a lot of gifts for themselves!… If you’re able to offer special discounts (like BOGO deals, or buying multiples gets you a discount, etc.), we definitely recommend it. Also, think about packing up special gift sets > consider packing up a set of best-sellers in a cute bag or box with the total $ being slightly less than if they were sold separately.

Packaging & Boxes We will be offering FREE GIFT WRAPPING on all purchases at the show (!) but if you happen to sell “hard-to-wrap” items (like tiny earrings, soft goods, items with crazy angles, etc.) please remember to bring boxes that specifically fit those items and give them to your customer with their purchase! Even if they don’t end up having the item wrapped at the show, they’ll definitely appreciate being given a box!

Business Cards & Other Promo/Takeaway items

While you will sell quite a lot of items AT the show itself, remember that this event is also a huge opportunity to find new customers and get future sales by getting your company info into shoppers' hands.  Have business cards and postcards out on your table, so that they're easy to reach and clearly for the taking.

LAST SHOW oF THE YEAR?

BUT don’t forget to remind shoppers that this (maybe) is your LAST SHOW OF THE SEASON and that you (obviously) won’t be able to ship gifts in time for Xmas if they wait! Also, remind them that your special discount, gift set or other promotion is good TONIGHT ONLY!

Money

We definitely encourage you to use Square, or another method of accepting credit cards at the show.  Most customers have come to expect that credit cards will be accepted by all the vendors at our show.  Also, shoppers making larger purchases, or buying from multiple vendors, will prefer paying with a card.  That said, also bring a good amount of cash (small bills), especially if you have lower cost items like cards, buttons, lip balm, etc.

Table Covering

The tables provided are standard wooden top / metal leg folding tables - not very attractive - so be sure to bring some sort of covering that coordinates with your display.  We've found the best solution is a tablecloth that goes all the way to the floor in the front; that way, you can stash unsightly boxes, additional product, shopping bags, etc. out of the way and out of sight. REMEMBER: The tables provided are 8ft long x 30” wide, so make sure your table covering will fit!

FOOD & Snacks / Water Bottle

There will be food available for purchase (from Puffs of Doom!), as well as drinks from the Artifact Events Cash Bar (they’ll have non-alcoholic options) and seasonal brews & cocktails from Begyle Brewing, Union Horse Distilling Co. and The Bitter Ex Bitters Co.

We also recommend bring your own snacks and/or water bottle, as well as any other comforts you may need while you're working at the event...


PROMOTE THE SHOW

The reason such great shoppers attend (and buy stuff!) at our shows is because you, the vendors, do such a great job helping to promote them!

We know that you probably have a busy holiday season and are potentially participating in many other holiday shopping events this month… Please take the time to promote your participation in SHOW of HANDS Last-Minute leading up to December 20th.

  • Use your favorite social media platforms (Instagram & Facebook work best for us!), as well as your own mailing lists and email newsletters to remind your followers and mailing list subscribers that you’ll be at the show!

  • Share the TICKET link and be sure to remind everyone that 50% of the ticket sales will be donated to One Tail at a Time!

  • Use our promotional graphics from our graphics page (link below) on your social media pages, newsletters and on your website’s event listings page (if you have one!)

  • Don’t forget to TAG US and any show vendors that you might shout-out when posting: @showofhandschicago and #showofhandschicago

use the graphics provided on our SHOW GRAPHICS page!

ALSO FEEL FREE TO USE IMAGES FROM OUR LAST-MINUTE VENDOR DIRECTORY TO PIMP OUT YOUR FELLOW VENDORS!

afavorite-gift-wrap.JPG

OMG LET’S DO SECRET SANTA !!!

SINCE A LOT OF US DON’T HAVE COMPANY PARTIES TO GO TO…

We thought it’d be fun to host a Secret Santa with the VENDORS!

If you’re not familiar, Secret Santa is a fun and easy way for a group of friends, family members or co-workers to exchange gifts.

The basic concept of the Secret Santa game is simple: We’ll collect all the names of INTERESTED VENDORS (you’ll let us know if you wanna participate in the Vendor Questionnaire below) and randomly assign you to another vendor, whom you will give a gift to…

SECRET SANTA “rules”:

  1. Let us know that you’re interested in the Vendor Questionnaire (below)

  2. We’ll randomly assign you to another vendor once we’ve collected the names of those interested in participating

  3. You’ll receive an email with the name of your gift recipient before the show

  4. Your gift MUST BE YOUR OWN PRODUCT (that’s kinda the point, right?)

  5. Your gift should be $20 OR MORE (retail value; so just $10 wholesale) - If you’d like to give something that’s worth more than $20, that’s totally up to you! If you’d like to participate, but maybe don’t have a product (or products) that work for this price range, please let us know and we’ll see what we can figure out!

  6. Wrap your gift and tag it with the name of your gift recipient. DO NOT WRITE YOUR NAME (i.e who the gift is FROM) on the outside!

  7. Bring your gift to the show and DROP IT OFF AT ORANGE BEAUTIFUL’S TABLE > We’ll take care of distributing all the gifts during the show!!!

In traditional Secret Santa, the gift giver is a SECRET (hence the name) and it’s the job of the gift recipient to GUESS whom the gift is from… Since we’re asking that you each give a gift of ONE OF YOUR PRODUCTS, it will be pretty obvious - once opened - who the gift is from. We hope you’ll agree that the game is just a fun, even without all the secrecy!

all VENDORS PARTICIPATING IN SECRET SANTA will give a gift and get a gift before the end of the show!


last-Minute Floorplan

do not share/post this floorplan - thank you!

Let us know if you have ANY questions about your booth location.


If you have any other questions about anything, please LET US KNOW

We can't wait to see you at the show!